City of Medford
Administrative Assistant / Attendance Coordinator
Medford, Massachusetts•Full-time
$58,500 - $63,675 annually
$58,500 - $63,675 annually
About the Job
Category: Secretarial/Clerical
Date Posted: 8/18/2026
Location: District-Wide ALL Locations
12-Month Administrative Attendance Coordinator (37.5hrs/week. M - F)
Primary Purpose:
Under the direct supervision of the Director of Human Resources provides support to the department for the purpose of employee attendance, workers compensation reporting and unemployment.
Essential Functions:
- Management of faculty and staff daily attendance including maintaining administration software system for the purpose of sick, vacation and personal time. Maintains information regarding leaves of absence.
- Maintains information regarding leaves of absence maternity/paternity leaves/FMLA.
- Manages workers compensation claims/communication.
- Administers, maintains and authorizes unemployment claims.
- Provides substitute and unpaid updates to the payroll department.
- Prepares reports from the HR database as required or requested.
- Serves as a system administrator for HR database for resetting login or user access.
Knowledge, Skills and Abilities:
- Maintains various human resources documents.
- Ability to prioritize tasks.
- Ability to understand, apply, and use computers and software applications (Google, Microsoft Word/Excel).
- Ability to problem-solve job-related issues.
- Ability to maintain confidentiality of information regarding school personnel.
Requirements:
- High School Diploma (minimum).
- Associates Degree or higher preferred.
- Successful experience as Administrative Support in Human Resources, a minimum of three years.
Salary in accordance with the Medford Educational Secretarial Association Union Contract
Schedule A
$58,500-$63,675
Medford Public Schools uses the applicant tracking system from Frontline Education to manage employment applications online.