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POSITION: Principal Clerk Posting ID: J2026-0015 Posted: 05/26/2026
DEPARTMENT: Council on Aging Internal Closed 06/02/2026
HOURS OF WORK: Full-time (35 hours/weekly) Monday – Friday 8:30 AM – 4:00 PM
SALARY: Union CAF-3 ($1,078.84 – $1,184.16/week)

The Principal Clerk reports to the Director of Council on Aging and is responsible for maintaining Council on Aging records, correspondence, and other documents. Develops schedules of recreational programs and activities and supervises the work of personnel who are directly involved in such programming.

GENERAL DUTIES AND RESPONSIBILITIES:

Oversees all deposits/disbursements from all municipal, grants, and nonprofit agency accounts. Maintains all bookkeeping records. Prepares monthly financial statements for municipal and nonprofit accounts. Reports to the Director of Council on Aging on the status of all accounts.
Prepare payroll for all department and contract staff.
Prepare minutes and other documents for the Board of Directors meetings.
Gathers data for the council's monthly newsletter and/or oversees the task as assigned to other front office personnel.
Research and develops recreational programs, trips, and activities for Medford elders subject to review by the Director of Council on Aging and the Board of Directors program committee.
Develops and maintains working relationships with recreational vendors.
Overseas planning, reservations, and vendor payment for COA sponsored events and trips.
Acts as tour guide for COA sponsored trips and/or informs the coordinator of volunteers about the need to recruit guides for specific tours.
Works with the Director of Council on Aging, coordinator of volunteers, and other staff to plan, develop, and implement in-house celebrations.
Monitor monthly report for all instructors.
Acts in an advisory capacity to the senior citizens drop-in center volunteer Director in matters pertaining to recreational activity Planning.
Oversees staff and daily operations of the council in the absence of the director.
Ability to monitor, upload, and maintain updates to the COA website Facebook and Instagram pages.
Other duties as assigned.

The essential functions or duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

MINIMUM EDUCATIONAL/EXPERIENCE REQUIREMENTS:

HS Diploma or equivalent
Two years of experience in clerical, secretarial, record-keeping, or related field
Additional years of relevant education may be substituted for the experience requirement on a year-for-year basis.
Social media knowledge

PREFERRED:

Experience in a municipal setting and in dealing with the general public

KNOWLEDGE AND ABILITIES:
See Job Description

WORK ENVIRONMENT AND CONDITIONS:
See Job Description

ADDRESS ALL COVER LETTERS AND RESUMES TO
Human Resources Department
City of Medford – Room 204
85 George P. Hassett Drive
Medford, MA 02155

Or send cover letter and resume with the job title in the subject line to jobs@medford-ma.gov For the posting, please visit the City of Medford's website – www.medfordma.org

The City of Medford is an Equal Opportunity/Affirmative Action/504 Employer. Residents of the City of Medford, Women, People of Color, Veterans, and Persons with Disabilities are encouraged to apply.

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Apply for Principal Clerk at City of Medford